destek@kasgaryazilim.com 0312 963 27 57
KSG-BPMS

Business Process Management Software

Run approval flows, task assignments and document steps from a single system.

Platform Dedicated Deployment
Request a Demo 0312 963 27 57
Cloud Access through a browser
Web and Mobile Approvals can be given from a phone
Turkish and English Interface and document templates

Contents

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Overview

Business process management software defines the steps of repeating work inside an organisation and routes each step to the right person automatically. Requests, approvals, documents and notifications all run in one system.

KSG-BPMS is business process management software built by Kaşgar Yazılım. The organisation defines its own processes. KSG-BPMS runs those processes and records every step.

Processes are defined without writing code. The steps needed for a purchase request, a leave request or a contract approval are set up from the interface. The system stores who did what and when at every step.

KSG-BPMS runs in a cloud environment. Users reach it through a browser, with no software installed on their machines. It can also be installed on your own server on request.

KSG-BPMS is designed for organisations operating in Türkiye.

Benefits

The concrete problems this product solves inside an organisation.

Shorter Approval Waits

A request reaches the right person immediately. Pending work does not get lost in an inbox.

Every Step Is Recorded

The system stores who approved which request and when. Retrospective audit becomes possible.

Documents Are Generated

An approved request produces a document from a template. Manual form filling is removed.

Processes Run Consistently

The same work passes the same steps every time. Person to person variation disappears.

Bottlenecks Become Visible

Waiting time per step is reported. The slow step is identified.

Authority Limits Are Enforced

Requests above the limit go to executive approval. The system blocks authority overreach.

Features

Capabilities the product provides.

Conditional Branching

The process splits into different paths based on amount, department or request type.

Roles and Delegation

Approval authority is bound to a role. A deputy is defined for a user on leave.

Document Templates

A PDF document is produced from an approved request. Templates match your corporate format.

Notifications and Reminders

Email and in-app notifications are sent for pending tasks.

Mobile Approval

Approvals are given from a phone. The process does not stop while a manager is away.

Process History

The full step history of every request is stored with timestamps.

System Integration

Data is exchanged with existing ERP and accounting systems over an API.

Reporting

Duration and volume reports are produced per process, department and user.

How It Works

Approval Process Flow

KSG-BPMS approval process flow Approval process steps from request intake to archiving. The process branches to executive approval when the approval limit is exceeded. Request Intake Rule Engine Team Approval Over limit? Executive Approval Document Output E-signature and Log Archiving Notify and Report Yes No Request and approval steps Closing steps
The path a purchase request follows inside KSG-BPMS. When the approval limit is exceeded the process branches to executive approval, otherwise it moves straight to document output.

System Architecture

KSG-BPMS system architecture Four layer architecture built from a client layer, a service layer, core engines and a data layer. Clients Web Interface Mobile Application Approval by Email Service Layer REST API, Authentication and Authorisation Core Process Engine Rule Engine Notification Service Data Layer Process Database Document Store Integration Adapters ERP, accounting, email, e-signature and LDAP systems connect through the integration adapters.
KSG-BPMS is built from four layers. Clients connect to the service layer, core engines run the process, and the data layer holds records and external system connections.

Use Cases

The areas where the product is used most often.

Purchase Requests

Request, quote comparison and order approval steps run in one flow.

Leave and HR Processes

Leave, advance and expense requests pass through manager approval.

Contract Approval

A contract draft passes legal and financial review before signature.

Invoice and Payment Approval

An incoming invoice passes control steps and reaches payment approval.

Request and Complaint Handling

An incoming request is assigned to a department and its resolution time is tracked.

Document Approval

Procedure and instruction documents pass revision and approval steps.

Who Is It For?

Teams that use the product in their daily work.

Manufacturing and Industry

Purchase and maintenance requests pass multi step approval.

Service and Consulting Firms

Project and expense approvals are managed centrally.

Public and Corporate Bodies

Correspondence and document approval run under full record keeping.

Healthcare Organisations

Supply requests and document approval processes are tracked.

Retail Chains and Dealers

Branch requests are sent to head office and pass approval.

Education Institutions

Administrative requests and purchasing are collected in one system.

Modules

The product is built from these modules. You pick the ones you need at deployment.

Process Designer

Process steps, approval order and conditions are defined in this module.

Task Inbox

Users see the pending work assigned to them on this screen.

Form Management

Request form fields and required field rules are edited here.

Document Output

A PDF document is produced from an approved request using a template.

Authority and Delegation

Role definitions, approval limits and delegation records are held here.

Reporting

Process durations, pending work counts and per department reports are produced.

Integration

Data exchange with external systems is configured through this module.

Audit Log

All actions in the system are stored with user and timestamp information.

Platform and Integration

Platform

  • Runs in a cloud environment
  • Accessed through a browser, no client installation required
  • Interface compatible with mobile browsers
  • Data exchange over a REST API
  • Role based authorisation
  • Encrypted connection over SSL
  • Automated backups

Integrations

  • ERP and accounting systems (over REST API)
  • Email servers (SMTP and Exchange)
  • User authentication via LDAP and Active Directory
  • E-invoice and e-archive providers
  • Single sign-on (SSO) solutions

Deployment Options

  • Hosted on Kaşgar Yazılım cloud infrastructure
  • Private installation in your own cloud account
  • On-premise installation on your own server

Delivery Time

The exact delivery time is set after the requirements analysis. Updates needed to make the product fit your existing setup are carried out within that scope.

Frequently Asked Questions

Business process management software defines the steps of repeating work in an organisation and routes each step to the right person automatically. Requests, approvals, documents and notifications run in one system.

KSG-BPMS manages multi step processes such as purchasing, leave, expenses, contracts, invoice approval and document approval. Process steps are defined from the interface for each organisation.

Process design in KSG-BPMS is done from the interface and does not require writing code. Steps, conditions and approval order are defined through a form.

KSG-BPMS exchanges data with external systems over a REST API. If your existing ERP or accounting system exposes an API, it connects through an integration adapter.

KSG-BPMS can be installed on your own server. Hosting on Kaşgar Yazılım cloud infrastructure and private installation in your own cloud account are also available.

KSG-BPMS approvals can be given from the mobile interface. A manager can view and approve pending tasks while away from the office.

KSG-BPMS ships with a Turkish interface and Turkish document templates. An English interface is provided on request.

KSG-BPMS is deployed separately for each organisation and has no public demo address. When you submit the demo request form, our team walks through the product using your own processes.

Request a Demo

Fill in the form and our team will walk through the product using your own processes.

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